Some businesses have multiple accounts with a vendor and this line is available to specify which account this W-9 pertains to. If you discover that the requester has been using the wrong address or TIN for your business, let the requester know as soon as possible and provide the correct information.Įnter your city, state and zip in line 6. If you have already provided the requester an address and this is a new address write “new” at the top. Refer to the instructions provided with Form W-9 for the appropriate code to use if you believe your business is exempt from potential backup withholding. or related to payment cards or third-party network transactions. However, corporations aren’t exempt from backup withholding for payments: For attorneys’ fees or gross proceeds paid to attorneys for providing medical or health care services. Corporations are exempt from backup withholding for certain payments – – like interest and dividends with some exceptions. Usually, individuals aren’t exempt from backup withholding. Exemption codes are for those payments that are exempt from backup withholding. federal tax classification of the person whose name is entered on line 1. If you have a business name, trade name, doing business as name or disregarded entity name you can enter it on line 2 business name. If the owner of a single member LLC is also a disregarded entity, provide the name of the first owner that isn’t a disregarded entity. The name on line 1 should never be a disregarded entity – a single owner LLC. To clarify this point, the name on line 1 must match with the name the IRS associates with your TIN. If you are running a sole proprietorship you would enter YOUR name. These are the steps to correctly complete a Form W-9. This form is used to provide the correct Taxpayer Identification Number (TIN) to the person who is required to file an information return with the IRS to report, for example: Non-employee compensation real estate transactions mortgage interest acquisition or abandonment of secured property cancellation of debt and contributions to an IRA. Now let’s get started.įorm W-9 is officially titled the Request for Taxpayer Identification Number and Certification. We’re recording this program and maintaining it in accordance with federal record keeping laws. No identification with actual persons (living or deceased), places, buildings and products is intended or should be inferred. This material isn’t official guidance.Īny stories, names, characters, and incidents portrayed in this production are fictional. The information presented here is current as of the day it was presented. Welcome to this IRS video How to Complete Form W-9.
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